As with clients, G-E features a complete vehicle database. From within the vehicle menu, the user can add new vehicles to the system and edit the details of vehicles already on file.
Vehicle rego numbers are not limited to 6 characters so identification numbers for earthmoving equipment, client's boats or items of plant are easily catered for.
Vehicle rego numbers are easily changed and the associated history for the vehicle is automatically retained with the new number.
are also easily changed without having to use pseudo rego numbers or names and
again the vehicle history is carried to the new owner. Simple items like these
are overlooked in many workshop programs, creating havoc when the scenario
history for a vehicle or history falling between search dates can be presented
and printed. Anyone ask for reprints of all invoices to their vehicle when the
client wishes to sell it?
complete Job Bookings utility is available from the Vehicles
menu. The Job Bookings utility includes a calender which can
be quickly set to show any day of any month. Bookings can be
taken for any day. Bookings can be taken for clients and vehicles
on file or new clients with no details in the system as yet.
New clients and their vehicles can be added to the system when
they arrive for the work without leaving the Bookings function.
Vehicle histories can be checked from the Bookings screen so you
can quickly obtain history information to answer your client's
questions. Calender days can be marked as "Full" to prevent overbooking
and "Moderate" to warn of reasonably busy days when
taking a booking. Bookings can be moved to any date for those
job postponements. The Bookings function has ties with the Print
Jobsheet utility so jobsheets for the bookings can be printed
showing all vehicle & client details and work to be performed.
A work order (invoice) can be started from the bookings screen.
The Bookings screen can be shrunk to the task bar by clicking
anywhere outside the window so it is always quickly available.
"Service Notes" can be stored with a vehicle file. These are notes of upcoming service items which require attention when the vehicle is next serviced. For example, you may have completed a 90,000 klm service on a vehicle and the timing belt is due for replacement at the next service. Adding a service note; "Timing belt due next service" ensures you will be aware of this. When this vehicle is booked for service six months down the track, the Service Notes are automatically displayed while you have the client on the phone making the booking. This can be brought to the client's attention and you are aware of the extra time this job will need to be allocated.