Client   Vehicle   Invoice   Accounts   Ledger   Parts   Orders   Utilities   Docket   Workshop

Image Pages
Email Us
Contact Details
Links to my Competitors! 



























The parts system is sophisticated, yet easy to use. The main problem with workshop software parts systems seems to stem from the inability of the user to recall the "code" for the part when the part was stored in the system in the first place. This is understandable as we have more important things on our minds!

G-E tackles this problem aggressively. Firstly, reduce the number of parts returned from a search so the choice is easier. Secondly, allow the search engine a little freedom so the software can make the best choice from the search text entered.

G-E reduces the number of parts returned by a search by storing the parts in multiple libraries. Parts fall into one of only two categories; "Global Parts" or "Model Specific Parts". Global parts encompass parts which are fitted to all cars, eg: Oils, coolants, hose clamps, fan belts, bolts, fuses etc.

Model specific parts are those which suit a certain application; water pump for a Commodore, clutch kit for a Laser, rear main seal for a Falcon etc. So how does this work?

Very simply really. You don't have to create these libraries, G-E does it for you. Let us create an invoice for a rear main seal and engine belt replacement for a Falcon;

Firstly, when the invoice is started, G-E scans the vehicle file for the model of the vehicle and makes that particular model parts library available without you having to do a thing. To enter the rear main seal into the invoice, we would select the "Insert Specific Part" control. G-E instantly presents the "Falcon" parts library. Now we enter the search code. We can't remember the code exactly, so we just enter the word "seal". The library presents all seals in the listing. Now because we are looking at only the Falcon library, only Falcon seals are presented, not every seal, for every car in the system. Thus the presented list is very small and the selection is very easy.

G-E has a simple parts library interface. You do not have to enter mark up percentages and the like. You have full control. Record the price you paid for the part and the price you wish to sell the part for. G-E looks after the GST.

Part entries in the libraries can be adjusted "on the fly" from within the invoicing utility which allows you to build and update the libraries with little effort.

Not only does G-E assist with finding the correct part quickly by reducing the list sizes, G-E has a "wildcard" search feature across the database. This allows you to store a part number or similar with the code.

A typical search code for a Falcon rear main seal could be SEAL RM 123456. The "123456" being the part number. Now to search for this part, we have several options. A search for "seal" would present all the seals in the Falcon library. A search for " *123456" (using the * wildcard) would point the search directly at the part number, ignoring all characters before it.
The parts systems does not cater for only "hard parts". Labour accounts can be created for each of your technicians and with different charge out rates if required.

There are also utilities to cater for "Sublet Work" and "Other Revenue". Sublet work caters for the jobs you send out, ie, radiator repairs. Since sublet work costs differ from job to job, you are able to enter the sell price into the invoice directly at the time the sublet work item is called.

Other revenue caters for sales which are not classified as "hard parts" but which have a fixed price. Examples of other revenue are wheel balances, miscellaneous charge, a/c regas etc.

The parts system has an extensive history search utility which reveals part sales statistics for any part in the system. This search can be conducted between search dates or all sales since inception of the software. History searches can be conducted for a selected client to reveal all parts sold to any client on the system or all parts fitted to a selected vehicle.