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The Utilities menu contains various functions. These functions are:
Password:
G-E has a password facility which can be enabled
or disabled as you require. When enabled, the password is required to access
menus which contain sensitive financial data. The password also prevents
deletions from the system and editing of finalised invoices.
Backup & Restore:
G-E has its own inbuilt backup and
restore routines. We do not hand you off to Windows backup or give you file
names and paths to copy somewhere. G-E's Backup and Restore are sophisticated functions
which perform data compression with date and time stamping of the backup files along
with date / time
comparrison and data decompression for restore files. G-E allows backup and
restore to and from any drive in your computer with only a few mouse clicks. Date and
time
stamps are checked before files are overwritten to prevent accidental data loss.
Backups are vitally important so we have made the procedure fast and
simple.
Rebuild Index:
The rebuild index function
forces G-E to rebuild its main data index from the system files. This is, at most,
rarely required, but we have included it just in case the index becomes
corrupted through an event like a power cut when a file is being written to
disk. Giving you the tools to do this could save you "down time" should
such an event occur.
Text Entry:
The text entry function is an area
where you can "pre-type" texts which can be imported into invoices. Texts
already on file as well as texts typed into an invoice and saved to the text
library can be edited from here.
Kit:
G-E can store
complete invoice "kits". A kit is a complete invoice containing all the parts,
labour, text etc. Kits can be created from the Utilities > Kit option or an
invoice you have just created can be saved as a kit. Kits are extremely useful for
repetitive work which requires the same parts, text and labour etc. With a kit,
a complete invoice can be generated with only a few mouse clicks or keystrokes.
Kits stored in the system can be edited here. Kits use live data from the parts
libraries. This means if parts and labour prices have been updated, the kit will
use the updated prices.
Tax Information / Currency
G-E
is truly international software with registered users in Australia,
New Zealand and the United Kingdom. This utilty allows the user
to set up fiscal year, GST or VAT percentages, tax names and
currencies to suit the country the software is being used in.
Select Default Printer:
If you have more than one
printer connected to your computer, this function lists them and allows you to
select the printer you require for G-E's main print outputs, invoices, reports,
tax adjustments etc.
Envelope Setup:
G-E prints
directly to "DL" sized envelopes. You do not have to mess around with labels and
the like. The Envelope Setup utility allows you to adjust the print margins on
the envelope as well as select a different printer for
envelope printing. You may have several printers attached and one handles
envelopes faster than another. G-E also prints your company name and address on
the top left hand corner of the envelope. The setup utility allows you to turn
this function on or off as you wish.
Print Job
Sheets:
The Print Job Sheets function prints a worksheet used by your
technicians on the floor to record the client and vehicle details for the job.
There is an area for the work description to be performed on the job as well as
time recording (clock on and off), parts used and description of work the
technician has performed. You never have to buy jobcards again. The number of
job sheets you need is entered and your printer does the rest, saving you money.
Conversion Table:
G-E is equipped with
a conversion table to assist you in your day to day needs. The table
contains conversions for most situations. Temperature, power, distance,
speed, fuel consumption, weight, pressure, torque, capacity and more. If we don't have
it all covered you can add conversions of your own to the table
using the table edit function built into the conversion table.
Calculator:
You no longer have to dig
for a calculator when you need one. G-E has a simple function which
calls the system calculator.
Graphics Library:
The Graphics library
contains several photographs of vehicles and components in dismantled
states to assist you when describing work required to clients. You
can easily add images yourself to the library. To perform any
work on a heater on a VR Commodore for example, as you know, the
entire dash needs to be removed. Call the Graphics Library and show
your client a photo of the vehicle with the dash removed. When the
client sees a vehicle with the dash removed he / she will better
appreciate the work involved and wonder how you can do it for such
little money!
Note:
To reduce the file size and download
time of the software from this site, only one image is included
for the Graphics Library. More images are available on the software's
CD. We hope to have images available on this site for download to
the library in the near future. Images of .bmp format can be easily
added to the library by the user.
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