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Functions
Functions are basically the tasks the program is capable of performing. They can be many and varied.
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G-E has built in functions, from the obvious to the more obscure. The obvious functions are those which all workshop management software must include in some form or another and include Client Records, Vehicle Records, Client Accounts, Invoicing, Ledger System and Parts Control.
The obvious functions listed above are then broken down further into sub-functions or menus. For example the Vehicle function may have sub-functions which include adding a new vehicle to the database, editing a vehicle record, changing a vehicle registration number or owner and a history system. The number of these sub-functions vary widely between software packages.
Another factor which varies widely between software packages is how these functions are displayed to you, the user, and how you must interact with the displayed dialogues (the data screens you read or work with) to enter data and proceed with your work. You, the user, (and me, a user) spend a lot of time working with these various dialogues, some more than others. You will, for example, probably spend most time with the Invoicing dialogue creating invoices for your clients.
It is therefore important that the dialogues the functions present to you are easy to read and work with. G-E presents information and dialogues in an easy-to-read "top to bottom" format. It doesn't show a clutter of little text boxes each displaying one piece of information causing you to search the screen for the information you require.
Any software is a collection of functions, each designed to do a specific task. Practically all functions require some input from the user. eg. To change a rego number, you need to at least tell the function which rego number you wish to change. The art of creating software which excels, is in writing the functions to give you the results you need, accurately, with the least input from you.