New Vehicle

New Vehicle is used to add client's vehicles to the system. A vehicle cannot be added to the system unless the client database contains at least one client. The new vehicle's owner must be in the system before adding the vehicle.

To add a new vehicle to the system, select Vehicle from the Main Menu. From the vehicle drop down menu, select New Vehicle. The client search list is displayed. Select the client who owns the new vehicle. If the owner of the vehicle is new and not yet on file, click or select Add Client. The New Client dialogue is displayed. Fill in the dialogue fields to add the new client to the system.
When the client has been selected or added to the system, G-E displays the New Rego Number dialogue. Enter the new vehicle rego number into the New Rego Number field.

Note:
G-E does not limit you to six character rego numbers. Any vehicle identification number may be used as a rego number. For example, this may be a piece of earth moving equipment with a plant number "UNIT123" or "DOZER44" or even just EXCAVATOR" etc. Bear in mind, however, that the number must be unique in the system and if the number of characters is large, truncation will take place in various program functions to fit necessary fields.

Special Note:
Due to the Windows programming environment, do NOT use the ambersand ( & ) character in rego numbers.

After entering the number into the New Rego Number dialogue, click Ok or press Enter to proceed. (Clicking Cancel or pressing the Esc key aborts the process without saving any data). The New Vehicle dialogue is displayed.
The Owner and Rego Number fields are filled with the information you have already given G-E and can't be changed here. Proceed to enter the details into the relevant fields of the vehicle dialogue.

Make:	Manufacturer of the vehicle. eg. Toyota.
Model:	Vehicle model. eg. Camry. This is an important field. Please read the special note below.
Model Designation:	Model derivative. eg. "SV21".
Body Type:	The vehicle style. eg. "Sedan", "Wagon", "Ute" etc.
Engine:	The engine number or type. eg. "3SFE"
Fuel:	A field to note special fuel requirements. eg. "Dual LPG/ULP"
Transmission:	Enter the transmission model or simply "Auto" or "Manual".
Air Conditioned:	Enter any notes about the air conditioning or simply "Yes" or "No".
Chassis Number:	Enter the vehicle chassis number.
Compliance Date:	Enter the compliance or build date or both.
Rego Date (d/m)	Enter the vehicle's registration expiry date. If the date is entered here, G-E will automatically set reminders for the rego inspection before it is due.
Colour:	Enter the vehicle colour or paint and trim codes.
Radio Code:	Store the radio security code or alarm code etc.
Notes:	Enter any notes about the vehicle.
Leased By:	Purely an informational field. Select the 'Load' control to load a client from the database. Select the 'View' control to view 'Leased By' client's details.

Click Ok or press Enter at any time to save the file. Clicking Cancel or pressing the Esc key aborts the entry without saving.

Special Note
Model Field
The Model field is important as G-E uses this field to determine the model for "specific parts" and "specific text" when using the parts and invoicing systems. (See Parts System Overview for more detailed information).
Do not be too specific with the model name, ie; "Falcon" is preferable to "Falcon EF", "Commodore" is
preferable to "VS" or "Commodore VS".
Also take into account that a "Commodore" and a "Commodore Calais" share a great deal of parts and their general servicing and maintenance is the same. Therefore "Commodore" is a better choice than "Calais" for the Model field name. Specify the vehicle as a Calais in the Model Designation field.