On-Line Manual

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Client  Vehicle  Invoice  Accounts  Ledger  Parts  Orders  Utilities  Docket  Workshop

If you have not already read the section Parts System Overview, please do so before proceeding with the parts system. The parts system overview shows the correct method of operating the parts system to ensure you gain all the benefits of the system.

To add a new part to the system, select Parts from the Main Menu. From the drop down menu, select New Part. The New Part dialogue is displayed.

Enter the vehicle model if the part is to be "Model Specific" into the Model field. If the specific model library does not yet exist, G-E will create the library automatically. If the new part is to be "Global", leave this field blank.

Note:
When entering model names, take care with spelling. Computers can't spell and G-E will interpret COMMODORE and COMODORE as two different models.

Enter the part code (the code you will use to call this part) into the Code field. (Remember the code structure discussed in Parts System Overview).
Enter the part description into the Description field. This description is printed on invoices exactly as it appears here.
Enter the price you are selling the part for (excluding GST) into the GST Excluded field. As you enter the price, G-E calculates and fills the GST Inclusive field for you. If you do not have the list price, (you have the retail including GST), leave this field blank.
Enter how the part is sold, (ea., litre, metre etc.) up to a maximum of 9 characters into the Unit field. The text entered here is printed on invoices exactly as it appears here.
If you left the GST Excluded field blank, enter the retail price of the part including GST into the GST Inclusive field. As you enter the price, G-E calculates the list price and fills the GST Excluded field.

Tip:
When entering prices or any monetary figures, G-E places the decimal point for you. Also pressing the Spacebar will add a .00 to the end of a figure.    

If the part you are entering is to be kept as a "stock on hand" part, enter the location in the workshop where the part is stored in the Location field.
Enter any notes you may have about the part into the Notes field. This could be an alternate part number, supplier name etc.
Enter your cost price into the Cost Price field. This should be the price you paid for the part excluding GST.
If a client has the "Cost Parts" check box checked in their file (see New Client), G-E will use the price in this field when invoicing the client. If the part is to be GST Exempt (yeah right!), check the GST Exempt check box by clicking the box with the mouse or using the Alt+G key combination.

Press Enter or click Ok to save the part to the system. Clicking the Cancel control at any time aborts the Add Part procedure without saving the information.

Parts System Overview

New Part
New Labour
New Sublet Work
New Other Revenue

Load Part/Code
Load Part/Model

Part History
By Code
By Model
By Client
By Vehicle

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