On-Line Manual
Bookmarks
Client Vehicle Invoice Accounts Ledger Parts Orders Utilities Docket Workshop
Print Letters is a function used to print a letter selected from the letter library or a newly created letter to any or all suppliers in the Orders database.
To use the Print Letters function, select Orders from the Main Menu. Select Print Letters from the drop down menu. G-E presents the Print Letter for Supplier list.
When the list opens, no suppliers are selected to have a letter printed. If you wish to print a letter for all suppliers on the list, click the Change All control. This control inverts the selection. As no suppliers are initially selected, inverting the selection causes all suppliers to be selected. An 'x" checkmark appears next to all the suppliers in the list in the Print column to show they are selected to have a letter printed. Clicking the Change All control again inverts the selection again.
To select individual suppliers from the list, enter a supplier name in the search text box at the top of the list. When G-E has found the supplier, select the supplier by clicking the Add / Remove control. The checkmark appears in the Print column to show the supplier is selected. Selection can also be made by double clicking the supplier in the list or pressing the Enter key.
After a supplier is selected, the name in the search text box can be instantly overwritten without the need to clear the previous search text. This makes for very quick keyboard selection by entering a name, press Enter, enter next name, press Enter and so on.
When you have selected all the suppliers you wish to print a letter for, click or select the Print control. G-E presents the letter library listing containing all letters in the library. Select the letter you wish to print for the suppliers from the list. If you have not yet created the letter, click the New Letter control on the library list to create the letter. Click the Print control on the appropriate dialogue to proceed to print the letters.
After printing the letters G-E offers to print an envelope for each supplier who is to receive the letter.
Note:
G-E
can use "variables" in letters. Variables are symbols
inserted in appropriate places in the letter text which are replaced
with information from client files when the letters are printed.
By using variables in letters with the Print Letters function, G-E
can automatically print all supplier's names and addresses in
each letter printed. For precise details about letter variables,
see the Workshop > New Letter function.
This function is aimed
at advising suppliers of changes in business protocol or changes
of business address etc. The use of variables pertaining
to vehicles are not permitted with this function.
Receipting
Items
Load Order / Client
Load Order / PO
Load
Order / Date
Load Order / Supplier
Load Outstanding Order / Client
Load
Outstanding Order / PO