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New Tax Adjustment is used to credit a client for returned parts or services.
Creating a new Tax Adjustment is exactly the same as New Work Order / Client. No
vehicle is involved in a Tax Adjustment as it is a client's account that
ultimately receives the credit.
Select Invoice from
the Main Menu. From the drop down menu, select New Tax
Adjustment. G-E presents the client search list. Select the client whom is to
receive the credit from the
list. When the client has been selected, the New Tax Adjustment header
dialogue is displayed.
The Date field is already
filled with the current date. Select the date field and change the date if
required. In the Description field, enter short notes about
the reason for this Tax Adjustment. Enter a client's order number or reference
if applicable in the Order # field. Click Ok
or press Enter to move to the Tax Adjustment screen.
The Tax
Adjustment screen opens just as "New Work Order/Client". As no vehicle
is involved with a Tax Adjustment, direct access to model and text specific
libraries is not shown. The difference between creating a work order and
creating a Tax Adjustment is the total of any GST, parts, labour, sublet work,
or other revenue added to a Tax Adjustment is subtracted from the client's
account.
Using the global and model parts libraries, add any parts or
labour etc. which is to be credited to the client. A Tax Adjustment does not
need to be finalised. The client account etc. is updated when the Tax Adjustment
is saved.
A saved Tax Adjustment can be re-opened for editing by loading
the appropriate Tax Adjustment using the Load Tax Adjustment option and pressing
the ALT+E key combination. It is imperrative that
you edit tax adjustments with the same caution as invoices. See
here for details.
Note: Any parts entered into the Tax
Adjustment which are listed in the inventory, will be returned to the inventory
on completion of the Tax Adjustment. This may require a manual update of these
parts in the inventory if in fact the parts were not returned for resale.
Tax adjustment credits are applied to the client's account on the same date as
that of the adjustment. G-E does not cascade credits backwards. What this means
is if you apply a tax adjustment in the month following the original charge, the
amount will be credited to that following month and the original amount will
continue to show. We must allow this to happen as many companies would pay the
excess amount for the previous month and expect the credit to follow
in the next month. For client accounts which do not flow on month
to month, backdate the Tax Adjustment to the original date of the
invoice.
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