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Account Enquiry is used to view the transactions of any client's account. All
the transactions for the account or transactions that fall within a selected
period may be viewed. Other functions can be performed from the Account Enquiry
screen. A statement for any month may be printed for the client. All invoices or
payment receipts for a selected period may be printed. Anyone ask for copies of
invoices for the last fiscal year? Invoices can be viewed and the amounts owed
by the client can be viewed in their respective aged periods.
To
perform an Account Enquiry, select Accounts from the Main
Menu. From the drop down list, select Account Enquiry.
Alternatively, use the Ctrl+A hotkey combination from the
Main Menu. The client
search list is displayed. Select the client you wish to perform the enquiry
on. The Date
Range dialogue is displayed. Enter the start and end dates for the enquiry
if a selected period is required. Leave the fields blank to return all
information. The Account Enquiry
dialogue opens showing the transactions for the client for the selected
period.
Note: If
the enquiry is constrained by dates eg. you have entered a start
and end date in Date Range dialogue, G-E presents the enquiry with
all the maths performed on the period you wish to view only. G-E
does not present just a "snapshot" of the selected portion
of the client's entire transactions history with meaningless figures.
Header details:
Client
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The name of the client for who this enquiry is being
performed on.
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Period
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The date range this enquiry is
examining. If no dates were entered, the word "All" is shown.
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Final Balance
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The final balance for the period being
examined.
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Payment
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The total of the payments made for the
period being examined.
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Invoice
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The total of the invoices
for the period being examined.
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Controls:
View Invoice
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Opens the
highlighted invoice for viewing. If the highlight bar is not on an Invoice entry, this
control is inactive (greyed out).
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Outstanding
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Reveals the
client's outstandings periods and amounts.
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Print
Invoices
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Prints all invoices for the period being examined (showing in
the Header).
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Print Receipts
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Prints all payment receipts
for the period being examined.
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Print Statement
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Prints a
statement for the client for any month.
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Print
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Prints the
Account Enquiry for the period being examined.
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Quit
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Close
the Account Enquiry and return to the Main Menu.
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