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Account Enquiry is used to view the transactions of any client's account. All the transactions for the account or transactions that fall within a selected period may be viewed. Other functions can be performed from the Account Enquiry screen. A statement for any month may be printed for the client. All invoices or payment receipts for a selected period may be printed. Anyone ask for copies of invoices for the last fiscal year? Invoices can be viewed and the amounts owed by the client can be viewed in their respective aged periods.

To perform an Account Enquiry, select Accounts
from the Main Menu. From the drop down list, select Account Enquiry. Alternatively, use the Ctrl+A hotkey combination from the Main Menu. The client search list is displayed. Select the client you wish to perform the enquiry on. The Date Range dialogue is displayed. Enter the start and end dates for the enquiry if a selected period is required. Leave the fields blank to return all information. The Account Enquiry dialogue opens showing the transactions for the client for the selected period.

Note:
If the enquiry is constrained by dates eg. you have entered a start and end date in Date Range dialogue, G-E presents the enquiry with all the maths performed on the period you wish to view only. G-E does not present just a "snapshot" of the selected portion of the client's entire transactions history with meaningless figures.

Header details:

Client

The name of the client for who this enquiry is being performed on.

Period

The date range this enquiry is examining. If no dates were entered, the word "All" is shown.

Final Balance

The final balance for the period being examined.

Payment

The total of the payments made for the period being examined.

Invoice

The total of the invoices for the period being examined.

Controls:

View Invoice

Opens the highlighted invoice for viewing. If the highlight bar is not on an Invoice entry, this control is inactive (greyed out).

Outstanding

Reveals the client's outstandings periods and amounts.

Print Invoices

Prints all invoices for the period being examined (showing in the Header).

Print Receipts

Prints all payment receipts for the period being examined.

Print Statement

Prints a statement for the client for any month.

Print

Prints the Account Enquiry for the period being examined.

Quit

Close the Account Enquiry and return to the Main Menu. 

 
 

New Payment
Reverse Credit
Load Payment
Account Enquiry
Outstanding Accounts

Statements
Print Statements